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  2. How to Add a Wi-Fi or network printer to Mac?

How to Add a Wi-Fi or network printer to Mac?

james wei 2022-08-12 20:44:51
To use a printer, you must add it to your list of printers using Printers & Scanners preferences. (If you switched from using a Windows computer to a Mac, using Printers & Scanners preferences is similar to using the Printing control panel in Windows.)

Add a printer to your printer list so you can use it on Mac

To use a printer, you must add it to your list of printers using Printers & Scanners preferences. (If you switched from using a Windows computer to a Mac, using Printers & Scanners preferences is similar to using the Printing control panel in Windows.)

In most cases, when you add a printer, macOS uses AirPrint to connect to the printer or automatically downloads the printer’s software (also called a printer driver). Don’t install the software that came with the printer or from the manufacturer’s website; follow the instructions in one of the tasks below, and macOS prompts you to download the latest software if it’s needed.

For information about using a printer with an iPhone or iPad, see Use AirPrint to print from your iPhone, iPad, or iPod touch.
 

Add a Wi-Fi or network printer

If your Mac and printer are already connected to the same Wi-Fi network, the printer might be available to you without any setup. To check, choose File > Print, click the Printer pop-up menu, choose Nearby Printers or Printers & Scanners preferences, then choose your printer. If your printer isn’t available, you can add it.

  1. On your Mac, update your printer software: Check with your printer’s manufacturer to see if any updates are available for your printer model.

    If you have an AirPrint printer, you don’t need to check for software updates.

  2. Prepare your printer: Use the instructions that came with your printer to unpack the printer, install ink or toner, and add paper. Turn on the printer and make sure it’s not displaying any errors.

  3. Connect your printer: Follow the instructions that came with the printer to connect it to the network. 

    If you have a Wi-Fi printer, you might need to connect the printer to your Mac with a USB cable to set up Wi-Fi printing. After connecting the printer to your Mac, install the Mac software that came with the printer and use the printer’s setup assistant to connect the printer to your Wi-Fi network. After setting up, you can disconnect the cable from your printer and Mac, and the printer should remain connected to the Wi-Fi network. See the Apple Support article Connect an AirPrint printer to a Wi-Fi network.

  4. Add the printer to your list of available printers: Choose Apple menu 

     > System Preferences, then click Printers & Scanners . 

    If you don’t see your printer listed on the left, click the Add button  at the bottom of the list. A dialog appears listing printers on your local network. It may take a minute or two for your printer to appear. Select your printer when it appears in the list, then click Add. If you see a message prompting you to download new software, make sure to download and install it.

    If your printer still doesn’t appear in the list, try adding the printer by its IP address (see below).

When you add a printer, macOS can usually detect whether the printer has special accessories installed, such as additional paper trays, extra memory, or a duplex unit. If it can’t, a dialog appears that lets you specify them. Make sure the settings in that dialog accurately reflect your printer’s installed accessories so you can take full advantage of them.

See also
Update your printer software if your printer has a printing problem on Mac
Apple Support article: About AirPrint
Choose your default printer on Mac
Use your Mac to print to a printer connected to a Windows computer
 
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